Sell passenger vehicles, service vans and work trucks together. Send the count, vehicle types, Houston-area locations and any competing offer. Note equipment you intend to keep.
Describe the whole vehicle, including installed equipment
Year and mileage are only part of a useful description. For vans, note shelving and partitions. For work trucks, list service bodies, racks or installed equipment. For box trucks, include box dimensions and whether there is a liftgate. Report equipment condition separately from the vehicle’s condition.
- Vehicle: year, make, model, mileage and VIN when available.
- Body and equipment: body type, installed equipment and any known faults.
- Included in the sale: items staying with the vehicle and items your business will remove.
- Location and access: where the unit is parked and any restrictions that affect a visit or collection.
A single fleet inventory can hold all these vehicle types. Put unusual equipment or unknown details in the notes instead of guessing a specification.
Keep condition history with the right unit
Note known mechanical faults, warning lights, prior damage and repairs. If a vehicle has known flood or water exposure, describe what you know and provide available records during review. Do not infer a vehicle’s history from where it is located.
Record mileage and engine hours as separate readings when both are available. Service documents and repair dates provide context; there is no need to convert hours into an estimated mileage figure. See the guide to mileage, engine hours and maintenance records.
A sample mixed-fleet description
Illustrative example: “Six business vehicles in Houston: two SUVs, three service vans and one box truck. Van shelving stays; tools are being removed. The box truck has a liftgate with a known operating issue.” This is an example of useful information, not a customer result.
Photos should show the vehicles and the equipment being described. Include visible faults as well as overall views. Follow the fleet vehicle photo guide and keep each unit’s photos together.
Agree on access and equipment removal before handover
Tell the reviewer about site access restrictions, vehicles that cannot move and items that must be removed before release. Confirm who handles transport and the terms for payment, inspection and collection before moving vehicles or handing over keys.
Use the company vehicle data and equipment removal guide to plan what your business needs to take out. Keep the final list of included equipment with the vehicle inventory.
Get more for your Houston fleet
Have another offer? Send the amount, vehicle count and Houston-area ZIP code. Let us beat it.