What a buyer reviews
These are the details we look at for each vehicle and for the fleet as a whole:
Vehicle identity
VIN, year, make, model and trim. The VIN pins down the exact configuration and lets a buyer check history and open recalls.
Mileage and engine hours
For trucks that idle on job sites or run power take-off equipment, engine hours can say more about wear than the odometer does.
Configuration
Cab and bed or body type, wheelbase, drivetrain, fuel type, and GVWR or weight class.
Condition
Mechanical and body condition, warning lights, tires, and known faults. Honest notes up front make inspection findings less of a surprise for both sides.
Service information
Maintenance records, recent major repairs and recall work. Partial records are still worth sending.
Installed equipment
Service bodies, racks, liftgates, shelving, compressors and other upfits, whether they work, and whether they stay with the vehicle.
Location
Where each vehicle is kept, and whether the fleet is at one site or several. Location affects how inspection and collection are planned.
Completeness of the inventory
A full list of the units for sale, with the same details for each, can be reviewed as a group. Scattered or partial information keeps any figure approximate.
For help preparing comparable readings and records, use the mileage, engine hours and maintenance records guide.
Why more information changes the numbers
An offer based only on a vehicle count and a rough mix can only be approximate. As VINs, mileage, hours and condition notes come in, the numbers get more specific. If an inspection is part of the review, ask how its findings could affect the offer, and put the answer in writing.
The fastest way to get specific is a single list with the same columns for every vehicle. You can prepare your vehicle list with our free template, or send the spreadsheet you already keep.
Give us another fleet offer to beat
Already have a dealer or fleet buyer offer? Send the amount, the vehicles it covers and any stated deductions or collection costs. We’re willing to beat other offers. Comparing the same vehicles and terms helps you see how much you’ll receive.
Questions to ask about a fleet offer
Whoever the buyer is, get answers to these before you accept:
Included units
- Which vehicles does the offer cover, listed by VIN or unit number?
- Is it one price for the group, or a price for each vehicle?
Exclusions
- Are any vehicles or pieces of equipment left out, and why?
- What happens to units that aren’t included?
Conditions
- Is the offer subject to inspection, title checks or loan payoff figures?
- What could change the price, and how long does the offer stay open?
Costs
- Is anything taken off the price, such as transport, towing or paperwork fees?
- Who pays for collection from each site?
Payment and release
- How and when is payment made?
- When are the vehicles and titles released, and in what order?
If you’re also considering an auction or selling vehicles one at a time, compare direct sales with auctions using the same questions. That guide includes a blank worksheet for putting offers side by side.
The fleet offer comparison guide shows how to compare included units, stated deductions and sale proceeds with a worked example.
Get more for your fleet.
We pay more than most dealers for fleet vehicles. Bring us another offer and let us beat it.